Job Details

Job Description

Pittsburg State University is accepting applications for an Administrative Associate in the College of Education to perform administrative tasks to support the mission, strategic goals and objectives of the College of Education in support of the College of Education Teacher Education office and KSDE ECM and TASN - Coordination and Retention contracts.

Duties and Responsibilities

Administrative Support- 50%

• Greet visitors when they enter the office and handle their inquiries or direct them to the appropriate person according to their needs.

• Answer a multi-line telephone system and transfer calls to appropriate individuals.

• Prepare and ship meeting and training materials.

• Prepare and process staff travel expenses.

• Maintain accurate teacher education records for all students from application process through program completion.

• Serve as a representative for the department and a liaison for the program with other academic and administrative departments as well students.

• Maintain mailing lists and provide feedback to all students applying for admission to teacher education.

• Attend appropriate meetings, record minutes for Office of Teacher Education committees, provide follow-up correspondence to appropriate parties regarding said meetings.

• Respond to emails, forward messages, schedule, and confirm appointments.

• Maintain filing systems and utilize word processing, database, and spreadsheet skills.

• Maintain confidentiality of records stored in departmental office.

• Maintain appropriate supply inventory for the office.

• Train and support student employees

Event Coordination - 20%

• Assist with management of events for the TASN/ECM contracts.

• Schedule meetings and organize events for the Office of Teacher Education.

Financial Transactions and Budgets- 20%

• Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office.

• Analyze, compile and organize data in order to produce reports and presentations.

Other Duties- 10%

• Perform other duties as assigned in support of the College of Education and the ECM/TASN contracts.

Education and Experience - Required at Hire and Preferred
Required Education and Experience at Hire -

• High school diploma or equivalent.

• One year of experience in an office or administrative setting.

Preferred Education and Experience -

• Experience using MS Office software.

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time - Monday through Friday 8:00 a.m. to 4:30 p.m.

Application Documents Required*:

• Cover Letter
• Resume
• Names and Contact Details for Three (3) Professional References

*Consolidate documents into a maximum of 2 to upload.

Open until Filled

Search Committee Chair: Jean Dockers (...@pittstate.edu)

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.

About Us

About Pittsburg State University

Pittsburg State University was founded in 1903, in vibrant and progressive southeast Kansas. Home to nearly 6,500 students, PSU provides all the benefits of a major college but with small class sizes and personalized experiences. The university offers more than 200 academic programs and emphasis areas across four colleges, including undergraduate degrees, graduate degrees, EdS degrees, and a doctoral degree in Nursing. Our students enjoy an average class size of just 18 students and benefit from world-class faculty and a vibrant campus life. More than 65,000 alumni proudly declare, "Once a Gorilla, Always a Gorilla."

Pittsburg State University offers a rich college experience with a broad selection of academic and social amenities.

• A beautiful 223-acre campus is home to state-of-the-art buildings that bring the real world to students, and include The Bicknell Family Center for the Arts, the Kansas Technology Center, the Tyler Research Center, the Robert W. Plaster Center, and much more

• The surrounding Pittsburg community fully embraces the university and its students with a welcoming, family-like small city atmosphere

• A variety of housing options give students living/learning opportunities, modern downtown apartments, group living, and more

• Nearly 150 student organizations provide opportunities for engagement, community, and leadership

• Our student population hosts a variety of cultural and social events on campus and in the community, exposing students to the traditions and lives from countries around the world

• Home to the NCAA's only Gorilla mascot, the university has a strong athletics tradition that showcases student athletes and brings together a community of dedicated fans

• A growing selection of online classes, programs, and degrees provide flexibility and opportunity to students from all walks of life

Pittsburg State employs well over one thousand part-time and full-time faculty and staff, students, graduate assistants, and researchers.

Pittsburg has a population of approximately 20,000 residents and is located in southeast Kansas, about thirty miles from Joplin, Missouri, which has a metropolitan area population of about 60,000. Kansas City is located 120 miles north; Tulsa, Oklahoma is 125 miles southwest; Wichita is 160 miles west; and Springfield, Missouri is 95 miles east. For more information see:

Pursuant to the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 U.S.C. 1092 {f}) a copy of Pittsburg State University's Annual Security Report may be viewed on the internet at:

This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Pittsburg State University; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can also obtain a printed copy of this report by contacting University Police and Parking Services at 620-###-####.

Pittsburg State University prohibits discrimination on the basis of race, color, religion, sex, national origin, sexual orientation, age, marital or parental status, ancestry, genetic information, gender identity, gender expression, military or veteran status, or disabilities. The following person has been designated to address inquiries regarding the nondiscrimination policies: Director of Institutional Equity/Title IX Coordinator, 218 Russ Hall, 1701 S. Broadway, Pittsburg, KS 66762-7528, 620-###-####, ...@pittstate.edu.