Job Details

Senior Administrative Assistant

We are seeking a detail-oriented and highly organized Senior Administrative Assistant to join our dynamic team of five skilled support professionals. In this pivotal role, you will provide essential administrative support to ensure seamless operations for a team of 25 providers and 17 Advanced Practice Providers (APPs).

Duties/Tasks:

• Effectively manage calendars, appointments, and schedules for multiple stakeholders.
• Coordinate and book travel arrangements, ensuring efficiency and accuracy.
• Prepare, process, and track expense reports in a timely and precise manner.
• Collaborate with scheduling teams to optimize time management and availability.
• Maintain and update credentials for providers and APPs, ensuring compliance with organizational and regulatory requirements.
• Serve as a backup to the Program Manager, assisting with the preparation of reports, data analysis, and various administrative tasks.
• Perform additional administrative duties as needed to support the team's success.

Qualifications:

• Proven experience in a senior administrative or executive assistant role, preferably in a fast-paced, healthcare or professional services environment.
• Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent communication and interpersonal skills, with the ability to collaborate across teams and levels.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with scheduling and expense reporting tools.

Requirements:

• High School Diploma or GED; Bachelor's Degree is a plus.
• 4 years of relevant work experience, ideally in a healthcare setting.

You will work Monday-Friday, traditional, daytime business hours with flexibility (7-4, 8-5, etc.) and will work a hybrid remote schedule. Three days will be in our office located at VUMC Medical Center, North Tower; 2 days may be remote with again, flexibility on the remote days. This is a unique opportunity to be an integral part of a high-performing team, ensuring the smooth operation of critical administrative functions. If you thrive in a collaborative environment and have a passion for supporting others, we invite you to apply.