Job Details

Carthage R-9 School District

JOB DESCRIPTION

Job Title: District Secretary for the Operations Departments

Responsible to: Assistant Superintendent for Business, Operations Directors

Qualifications:

• Must be clean, neat and professional.
• High school graduate.
• Minimum of five (5) years clerical experience
• Knowledge of bookkeeping, filing and typing.
• Knowledge of Excel and Word, Google.
• Ability to keep information confidential.

• Process all approved receipts and distribute copies to Assistant Superintendent for Business and Accounts Payable Clerk.
• Maintain a file of copies of purchases and invoices.
• Post all purchases to proper building or bus.
• Maintain file on custodial supplies used by schools.
• Issue custodial supplies to custodians as requisitioned.
• Maintain file on fuel used by busses.
• Prepare monthly statements of accounts for fuel, oil, and buildings and grounds for Assistant Superintendent for Business.
• Maintain record of overtime or absences of all department personnel.
• Maintain record of substitute employees' hours for payroll report.
• Type and send out, after approval by Director, bids to various vendors for all supplies and equipment.
• Train on the district payroll system and assist when needed.
• Train on the district accounts payable system and assist when needed.
• Assist with Workman's Comp claims.
• Assist Safety, Food Service, Transportation, Maintenance, and IT Directors as needed.
• Assist the Assistant Superintendent for Business and HR Director as needed.
• Perform other duties as assigned.