Job Details

Job Description

Job Title: Documentation Specialist 2
Location: Birmingham, AL (Hybrid)
Duration: 04/06/2026 -04/06/2029
Pay Rate: $20.90/hr (W2)
Shift Timings: 1st Shift (Monday-Friday)

Job Description:
Our client is seeking a Documentation Specialist 2 to support Land Acquisition projects. The ideal candidate will have experience in document management, data entry, title research, and land documentation such as deeds, easements, and other conveyance records.
This role will provide administrative and documentation support for land acquisition teams, ensuring that all files, records, and documentation are maintained according to company procedures.

Key Responsibilities:

• Maintain and organize project files and land acquisition documents according to company procedures.
• Assist with title research and landowner verification using online databases and county courthouse records.
• Prepare pre-survey lists to support acquisition projects.
• Process online recordation of acquisition documents with appropriate counties.
• Assist with document filing, scanning, and retrieval in the document management system.
• Conduct quality control checks and update documentation records.
• Prepare acquisition documentation for execution by Right of Way agents.
• Review executed documents for accuracy and completeness.
• Support administrative tasks such as scheduling meetings, processing invoices, and tracking certified mail receipts.
• Assist with courthouse document research or recordation when online options are unavailable.

• 2-5 years of experience as a Document Specialist or similar role
• Experience in land rights, real estate documentation, or title research preferred
• Ability to read and understand deeds, easements, and land conveyance documents
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and communication skills
• Ability to multi-task and work under tight deadlines
• Detail-oriented with strong accuracy in document processing
• Valid driver's license required
• Ability to lift up to 35 pounds when required